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BIRTH AND DEATH BRANCH

This Department deals with the Registration of Births and Deaths and also issuing of birth and death certificates to the citizens of the city and others

Registration of Births and Deaths

Registration of births, deaths and still births is compulsory under the Registration of Births and Deaths Act, 1969 and rules framed thereunder. The information regarding all births, deaths and still births occurring within the jurisdiction of Shillong Municipal Board has to be given in the prescribed form to the birth and death department within 21 days from the date of a birth or still birth; and  Prescribed forms for the purpose are available with the health officer of the birth and death department free of cost.

Whose Responsibility?

The responsibility of getting all the births and deaths occurring in the hospitals/nursing homes/maternity homes etc, registered lies with the heads of the institutions and registration of all such events is done directly in this department of the SMB.

Responsibility for getting all the domicillary births/deaths/still births registered lies with the parents/relations of the child/deceased as the case may be.

Delayed Registration

  1. Any Birth or Death of which information is given to the Registrar after the expiry of the period specified therefor, but within thirty days of its occurrence, shall be registered on payment of such late fee as may be prescribed.

  2. Any Birth or Death of which delayed information is given to the Registrar after thirty days but within one year of its occurrence shall be registered only with the written permission of the prescribed authority and on payment of the prescribed fee and the production of an affidavit made before a notary public or any other officer authorised in this behalf by the State Government.

  3. Any Birth or Death which has not been registered within one year of its occurrence, shall be registered only on an order made by a Magistrate of the first class or a Presidency Magistrate after verifying the correctness of the Birth or Death and on payment of the prescribed fee.

  4. The provision of this sections of this section shall be without prejudice to any action that may be taken against a person for failure on his part to register any Birth or Death within the time specified therefor and any such birth or death may be registered during the pendency of any such action.

Registration of name of child- Where the birth of any child has been registered without a name, the parent or guardian of such child shall within the prescribed period give information regarding the name of the child to the registrar either orally or in writing and thereupon the Registrar shall enter such name in the register and initial and date the entry.

Correctness or cancellation of entry in the register of births and deaths— If it is proved to the satisfaction of the Registrar that an entry of a birth or death in any register kept by him under this Act is erroneous in form or substance, or has been fraudulently or improperly made, he may, subject to such rules as may be made by the State Government with respect to the conditions on which and the circumstances in which such entries may be corrected or cancelled, correct the error or cancel the entry by suitable entry in the margin , without any alteration of the original entry, and shall sign the marginal entry and add thereto the date of the correction or cancellation.

DOCUMENTS TO BE ENCLOSED WITH THE BIRTH CERTIFICATE FORM

  1. Doctor certificate, if the doctor was present or attended on the patient during the birth time.
  2. In case of institutional birth, the birth report form should be signed and sealed by the i/c of the institution or any one authorized by him/her.
  3. Other certificates (like affidavit, etc) to be enclosed in case of delayed registration.

DOCUMENTS TO BE ENCLOSED WITH THE DEATH REPORT FORM

  1. If the death occurred at home, the death certificate from the locality headman should be enclosed.
  2. If the death occurred in the hospital, the death certificate from the hospital should be enclosed.

    Sl. No Name Designation Telephone
    1 Dr. Bareh Pohchen Senior Medical & Health Officer and Registrar of Births & Deaths. 9862070470
    2 Smt. Lukhimai Rngat L.D.A 9863101958
    3 Shri. M. M. Syiem L.D.A 8014719071